Meeting Maker Contact Migration

From Provider Wiki

For more information about ISC's Exchange Service, visit the Provider Web at [1].

This document aims to provide more detailed instructions on migrating Contacts from Meeting Maker. This document assumes you have already configured Outlook with the Exchange server.

The first, and preferred method, to migrate Meeting Maker contacts to Exchange is to use a Palm OS Device (with USB connectivity). The second method is to manually export the contacts from Meeting Maker and import them into Exchange. Use this method if you don't have a Palm OS Device (with USB connectivity).

Migrating Meeting Maker contacts using a Palm OS Device (with USB connectivity)

Detailed instructions can be found here. The instructions on that page were originally written for calendar data migration, but will also bring the contacts into Exchange if you were using Meeting Maker for contact synchronization.

Manually exporting contacts from Meeting Maker

• Export contacts in Meeting Maker to a .txt file using the procedure below
  • Launch the Meeting Maker
  • Go to File -> Export as Text
  • In the "Export as Text" dialog box that appears uncheck the Calendar and To-Dos checkboxes and hit Ok
  • Type in a name for the address book you are going to export (this can be any name; the exported file just needs a name)
  • Select a location on the hard drive, such as the Desktop, that will make it easy to find the exported file
  • Make sure the "Save As Type" is .txt (otherwise Outlook will not be able to import the file) and click Save
• Modify the field headers
  • Open the exported .txt file in Excel
  • If the first row with text has just one column of data (probably titled Contacts), delete that row so that the field headers move to the top of the page
  • This step is necessary because if the exported file doesn't have field headings on the first row, you will have trouble properly importing the contacts.
  • Once you have modified the file as above, save the file (still as a .txt) and close it.
• Import contacts (from the export file you just made) into Outlook using the following procedure
  • Go to File -> Import and Export...
  • Select "Import from another program or file" and click Next
  • Select "Tab Separated Values (Windows)" and click Next
  • Browse to the .txt file you just exported and select it
  • Choose whichever method you prefer for dealing with duplicates and then click Next
  • Select the Destination Folder for the import (this should be either the Contacts folder found on the server or under Personal Folders) and click Next; if you want the contacts to be stored on the Exchange server, you should select the Contacts folder on the server
  • On the next window that appears, you should manually map the fields (at least check the field mappings). You can do this by selecting "Map Custom Fields ..." You will probably need to, at least, manually map the Email address, Work Phone, and Address fields.
  • NOTE: To verify you have the correct field mappings in place, you may want to test importing one or two records first. Make a copy of the exported data and delete all records in Excel except one or two records that have data in the highest number of fields for the address book in question. Then your test will require you to properly map all the fields you will need to map for the import of the entire set of contacts.
  • Once you are finished with the field mappings, click Finish to complete the process.