Migrating Meeting Maker to ISC Exchange with Sumatra
From Provider Notes
For more information about ISC's Exchange Service, visit the Provider Web [1].
Sumatra
Sumatra is a vendor which offers a service to migrate Meeting Maker calendar, contact and task data to Exchange. ISC has contracted with them to transfer data from across all of Penn’s Meeting Maker servers on December 28th, 2007. All Meeting Makers servers are invited to participate and can do so at no cost. If you would like to participate or would like more information, please contact Amy Phillips (amyp@isc.upenn.edu) as soon as possible.
The major advantage of using Sumatra, compared to the documented “Palm method”, is that:
- LSPs will not need to manually migrate end users’ calendars, contacts and tasks as they would have using the Palm method.
- All attendee information and meeting intelligence will be included in the migrated meetings, so users will not need to recreate meetings after the migration, as they would have using the Palm method.
- All accounts will be converted on a single date which will provide an easy transition point from which all users should start using the Exchange calendar to schedule meetings and appointments. This will eliminate the need to keep two calendars, reduce the chance of double bookings and will generally minimize transition confusion.
- Users will be able to retain historical data from their Meeting Maker calendars back to January 1, 2007 (exact dateTBD).
Schools and centers wishing to participate need to:
- Provide Amy Phillips in ISC Technology Support Services with a list of ALL of their Meeting Maker users’ names, Meeting Maker login and PennKey names by November 12. ISC will use this data to provide information to the vendor about which Meeting Maker account maps to which Exchange account. As additions/changes occur in your MM user base, please forward information to Amy Phillips.
- Provide Amy Phillips with a list of all resource accounts in Meeting Maker, with their Meeting Maker logins, and full description of their location if a room or other descriptive information if a piece of equipment, also by 11/12. Make note of which accounts, if any, are not migrating to Exchange.
- Review mapping tables as created by ISC for accuracy.
- Create Exchange accounts for their users (people) by December 1, 2007. (ISC will create the resource accounts based on the information provided.)
- Provide Meeting Maker data extracts to ISC on a regular basis for testing and a final extract the week of December 17th for the final conversion.
- Have resources available to review test results to make sure that key accounts in the unit migrated successfully.
- ISC will need to finalize the list of participating accounts by December 1; therefore Meeting Maker Administrators should make sure Amy Phillips has all updated MM user information by then and also should refrain from creating new MM accounts after that date.
- Schools and centers are strongly encouraged to migrate their users’ email to Exchange prior to the end of the calendar year, so that when users return in January after winter break they can start to use the complete Exchange client.
Of Note:
- Neither proxy or label information are migrated with the Sumatra process
- Meetings are connected to the owner of the event; therefore, if a meeting’s owner does not migrate using Sumatra the meeting itself will not migrate.
If you are interested in learning more about Sumatra, please contact Amy Phillips at amyp@isc.upenn.edu.
This document highlights the points that providers will need to think about when migrating users to the ISC Exchange Service. In addition, there are four other migration best practices documents, each pertaining to a specific segment of the migration process which providers should read in conjunction with this document.
